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10 Best Document Scanners 2025 in the United States
#1
Winner
ScanSnap iX2500 Wireless or USB High-Speed Cloud Enabled Document, Photo & Receipt Scanner with Large 5" Touchscreen and 100 Page Auto Document Feeder for Mac or PC, Black
The ScanSnap iX2500 is a solid choice for those needing a reliable, fast document scanner with good versatility. It offers a high resolution of 600 dpi, which ensures clear and sharp scans suitable for documents, photos, and receipts. Scanning speed is impressive at 45 pages per minute with duplex (double-sided) capability, making it efficient for handling large batches. The 100-sheet automatic document feeder (ADF) is a strong point, allowing you to scan many pages without constant attention.
Rating
10.0
Chosen by1,308
Connectivity
Scan Speed
ADF Capacity
Most important from
4829 reviews
#2
Brother ADS-3100 High-Speed Desktop Scanner | Compact with Scan Speeds of Up to 40ppm, White
The Brother ADS-3100 High-Speed Desktop Scanner is a compact and efficient choice for small and home office users. Boasting scan speeds of up to 40 pages per minute (ppm) and an automatic document feeder (ADF) with a capacity of up to 60 pages, this scanner enhances productivity by handling large documents quickly. It supports both single and dual-sided scanning, making it versatile for various document types, including receipts, ID cards, photos, and business cards.
Rating
8.5
Scan Speed
Duplex Scanning
Connectivity
Most important from
416 reviews
#3
RICOH fi-8170 Professional High Speed Color Duplex Document Scanner - Network Enabled
The RICOH fi-8170 scanner is designed for professional use, making it a solid choice for businesses that need to digitize documents quickly and efficiently. With a scanning speed of up to 70 double-sided pages per minute, it’s perfect for high-volume environments. Its ability to handle various document types, including photos, ID cards, and even thick items like passports, adds versatility to its capabilities. The scanner boasts an impressive resolution of 600 DPI, ensuring that image quality remains top-notch, which is great for detailed documents.
Rating
8.2
Scan Speed
Software Compatibility
Most important from
150 reviews
Top 10 Best Document Scanners 2025 in the United States
#1
Winner
ScanSnap iX2500 Wireless or USB High-Speed Cloud Enabled Document, Photo & Receipt Scanner with Large 5" Touchscreen and 100 Page Auto Document Feeder for Mac or PC, Black
ScanSnap iX2500 Wireless or USB High-Speed Cloud Enabled Document, Photo & Receipt Scanner with Large 5" Touchscreen and 100 Page Auto Document Feeder for Mac or PC, Black
Resolution: 600 dpi
Scan Speed: 45 pages per minute
ADF Capacity: 100-sheet
Duplex Scanning: double-sided scanning capability
Connectivity: Wi-Fi 6 and USB-C
OCR (Optical Character Recognition): supported
Size and Portability: 7.7 lbs, 6.26x11.5x6.34 inches
Chosen by 1308 this week
Brother ADS-3100 High-Speed Desktop Scanner | Compact with Scan Speeds of Up to 40ppm, White
Brother ADS-3100 High-Speed Desktop Scanner | Compact with Scan Speeds of Up to 40ppm, White
Resolution: 600 dpi
Scan Speed: 40 ppm
ADF Capacity: 60 pages
Duplex Scanning: Yes
Connectivity: USB 3.0
Software Compatibility: 7 applications
Size and Portability: 11.7 x 8.5 x 7.5 inches
RICOH fi-8170 Professional High Speed Color Duplex Document Scanner - Network Enabled
RICOH fi-8170 Professional High Speed Color Duplex Document Scanner - Network Enabled
Resolution: 600 DPI
Scan Speed: 70 double-sided pages/min
Duplex Scanning: Yes
Connectivity: USB, Ethernet
Software Compatibility: PaperStream Capture
OCR (Optical Character Recognition): Yes
Size and Portability: 8.8 lbs, 6.4x11.8x6.7 in
Epson FastFoto FF-680W Wireless High-Speed Photo and Document Scanning System, Black
Epson FastFoto FF-680W Wireless High-Speed Photo and Document Scanning System, Black
Resolution: 600 dpi
Scan Speed: 45 pages/min
ADF Capacity: 36 photos
Connectivity: Wi-Fi, USB
OCR (Optical Character Recognition): Yes
Size and Portability: 8.2 pounds
ScanSnap iX1300 Compact Wireless or USB Double-Sided Color Document, Photo & Receipt Scanner with Auto Document Feeder and Manual Feeder for Mac or PC, Black
ScanSnap iX1300 Compact Wireless or USB Double-Sided Color Document, Photo & Receipt Scanner with Auto Document Feeder and Manual Feeder for Mac or PC, Black
Resolution: 600 dpi
Scan Speed: 30 ppm
Duplex Scanning: Yes
Connectivity: USB, Wi-Fi
Software Compatibility: ScanSnap Home
Size and Portability: Compact
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Up to 9% off
Epson Workforce ES-580W Wireless Color Duplex Desktop Document Scanner for PC and Mac with 100-sheet Auto Document Feeder (ADF) and Intuitive 4.3" Touchscreen
Epson Workforce ES-580W Wireless Color Duplex Desktop Document Scanner for PC and Mac with 100-sheet Auto Document Feeder (ADF) and Intuitive 4.3" Touchscreen
Resolution: 300 dpi
Scan Speed: 35 ppm
ADF Capacity: 100 sheets
Duplex Scanning: Yes
Connectivity: Wi-Fi
OCR (Optical Character Recognition): Yes
Size and Portability: 6.65 x 11.65 x 6.57 in
Epson Workforce ES-500W II Wireless Color Duplex Desktop Document Scanner for PC and Mac, with Auto Document Feeder (ADF) and Scan from Smartphone or Tablet
Epson Workforce ES-500W II Wireless Color Duplex Desktop Document Scanner for PC and Mac, with Auto Document Feeder (ADF) and Scan from Smartphone or Tablet
Resolution: 300
Scan Speed: 35 pages/min
ADF Capacity: 50 sheets
Duplex Scanning: Yes
Connectivity: Wi-Fi
Software Compatibility: Epson ScanSmart, TWAIN driver
OCR (Optical Character Recognition): Yes
Size and Portability: 8.1 lbs, 11.6x6.6x6.9 in
Panasonic KV-S5055C Document Scanner
Panasonic KV-S5055C Document Scanner
Resolution: 600 dpi
ADF Capacity: 300-sheet
Connectivity: USB
Size and Portability: 17.5 x 18.5 x 13.4 inches
Epson Workforce ES-400 II Color Duplex Desktop Document Scanner for PC and Mac, with Auto Document Feeder (ADF) and Image Adjustment Tools, ES-400 II
Epson Workforce ES-400 II Color Duplex Desktop Document Scanner for PC and Mac, with Auto Document Feeder (ADF) and Image Adjustment Tools, ES-400 II
Resolution: 300 dpi
Scan Speed: 35 ppm
ADF Capacity: 50 sheets
Connectivity: USB
Software Compatibility: Epson ScanSmart, TWAIN driver
OCR (Optical Character Recognition): Yes
Size and Portability: 14.4 x 11.2 x 9.8 in, 8.14 lbs
#10
Brother DS-640 Compact Mobile Document Scanner, (Model: DS640) 1.5"x2"x11.9"
Brother DS-640 Compact Mobile Document Scanner, (Model: DS640) 1.5"x2"x11.9"
Resolution: 300 dpi
Scan Speed: 16 ppm
Connectivity: USB
Software Compatibility: Windows, Mac, Linux
OCR (Optical Character Recognition): Yes
Size and Portability: 11.9 x 2.2 x 1.4 inches
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Buying Guide for the Best Document Scanners
Choosing the right document scanner can significantly improve your productivity and efficiency, whether for personal use, a small business, or a large organization. The key is to understand your specific needs and how different features of scanners can meet those needs. Here are some important specifications to consider when selecting a document scanner.ResolutionResolution, measured in dots per inch (DPI), determines the clarity and detail of the scanned image. Higher DPI values mean better image quality. For general document scanning, 300 DPI is usually sufficient. If you need to scan detailed images or graphics, consider a scanner with 600 DPI or higher. Choose a resolution based on the type of documents you will be scanning most frequently.
Scan SpeedScan speed is measured in pages per minute (PPM) and indicates how quickly a scanner can process documents. Faster scan speeds are beneficial for high-volume scanning tasks. For occasional use, a scanner with a speed of 20-30 PPM may be adequate. For frequent or large-scale scanning, look for models with speeds of 40 PPM or more. Consider your typical scanning workload to determine the appropriate scan speed.
ADF CapacityAutomatic Document Feeder (ADF) capacity refers to the number of pages the feeder can hold at once. A higher ADF capacity allows for more efficient batch scanning. For light use, an ADF capacity of 20-50 sheets may be sufficient. For heavy use, especially in office settings, look for scanners with ADF capacities of 100 sheets or more. Choose based on how many documents you need to scan in one go.
Duplex ScanningDuplex scanning means the scanner can scan both sides of a document simultaneously. This feature is essential for double-sided documents and can save a lot of time. If you frequently deal with double-sided documents, a duplex scanner is a must. For single-sided documents, this feature may not be as critical, but it can still be a nice convenience.
ConnectivityConnectivity options include USB, Wi-Fi, and Ethernet. USB is standard and suitable for direct connections to a single computer. Wi-Fi and Ethernet allow for networked scanning, which is useful in office environments where multiple users need access to the scanner. Choose based on how you plan to connect and use the scanner within your setup.
Software CompatibilitySoftware compatibility refers to the scanner's ability to work with various operating systems and document management software. Ensure the scanner is compatible with your computer's operating system and any specific software you plan to use. This is crucial for seamless integration into your existing workflow.
OCR (Optical Character Recognition)OCR technology converts scanned images into editable and searchable text. This feature is important if you need to edit scanned documents or perform text searches within them. If you frequently need to digitize text documents for editing or archiving, a scanner with robust OCR capabilities is essential. For simple image scanning, OCR may not be as necessary.
Size and PortabilityThe physical size and portability of the scanner can be important depending on your workspace and mobility needs. Compact and portable scanners are ideal for small desks or for taking on the go. Larger, more robust scanners are better suited for stationary use in an office. Consider where and how you will use the scanner to determine the best size for your needs.